International Project Coordinator Exhibition Services (Remote)

Job Title: International Project Coordinator – Exhibition Services

Location: Remote from India, with potential global travel

About Us:
ULTRATEND is an emerging global player in providing end-to-end exhibition services, supporting businesses in creating impactful brand experiences at international events. We work closely with clients to ensure their brands shine on the global stage. Our team is dedicated to delivering service excellence with a “customer-first” approach.

Position Overview:
We are looking for an experienced International Project Coordinator to join our Exhibition Services team. This role, based in India, requires extensive experience in managing complex international exhibition projects, primarily across the UK, Europe, and the US. The ideal candidate will have a minimum of 5 years of hands-on experience in international project coordination and a strong supplier network, alongside a global mindset.

Key Responsibilities:

•   Global Project Coordination: Lead exhibition projects from planning to execution, coordinating closely with clients, suppliers, and internal teams to ensure seamless, high-quality service.

•   Supplier Network Management: Leverage and expand relationships with an existing global network of high-quality suppliers, ensuring standards of quality and reliability.

•   Technical Consultation: Understand and interpret international exhibition booth/stand design and related technical drawings. Conduct technical discussions with global customers and suppliers to meet specifications and resolve issues.

•   Proposal Optimization & International Insights: Partner with the sales team to enhance proposal quality, offering insights into global logistics, design, and technical feasibility to strengthen project bids.

•   Customer-Centric Service: Display a “customer-first” attitude, meeting the needs of international clients with clear communication and cultural sensitivity.

•   Time Zone & Deadline Management: Coordinate effectively across multiple time zones, maintaining strict adherence to deadlines and quality standards under high-pressure conditions.

•   Global Site Support: Potential for travel to international project sites for on-site coordination and client interface.

Qualifications:

•   Education: Bachelor’s degree in any field, with certifications in Event Management, Project Management, Procurement, or International Business.

•   Experience Requirements: Minimum of 5 years managing international exhibition services in the UK, Europe, and US markets, ideally from a remote position based in India.

Key Skills:

◦    Proficiency in interpreting booth/stand design and technical drawings.

◦    Proven experience managing international suppliers and logistics.

◦    Excellent organizational skills and a strong cultural understanding, with the ability to work across diverse time zones.

◦    Exceptional communication skills adaptable to global client needs.

What We Offer:

•   Competitive compensation.

•   Remote work with flexible hours.

•   An opportunity to work on high-impact, international projects.

•   Access to a global network and international industry events.

•   Opportunities for global travel to support project success on-site.

Application Note: Candidates are encouraged to apply only if they meet the requirement of 5+ years of international project experience in exhibitions.

ULTRATEND is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.