Event Coordinator (Remote)

Event Coordinator | Smart Connection Consultancy | Australia

Event Coordinator 

Full Time 

Location: Melbourne preferred. Open to other major cities and WFH/Hybrid options considered  

$70,000 – $80,000 + Super (based on experience)

About Smart Connection Consultancy 

Smart Connection Consultancy (SCC) is a boutique consultancy practice based in Melbourne and providing consultancy services and event management across Australia. SCC also own the National Sports & Physical Activity Convention (NSC), which is Australia’s largest community sport and recreation conference and Expo and is staged in Melbourne annually. SCC also run a number of Summits and Seminars across Australia in an expanding its events calendar. This is a key role in a small team that will support the development of NSC and other events in the sports and recreation sector. 

About the Role 

Want to work in the sports industry? We are seeking a driven Events Coordinator to assist in the growth and development of this world class events program within the sports and recreation industry. The Event Coordinator will ensure the successful co-ordination and delivery of the events under the guidance of the General Manager – Events and work closely with suppliers, speakers, exhibitors, venues, sponsors and collaborators of the events. 

Environment for Role 

The small team at Smart Connection Consultancy in its North Melbourne Office, offers flexible working conditions, with Work from Home options and interstate candidates considered. Currently a team of four, our roles are constantly transforming to ensure all tasks are completed – adaptability is therefore a must.

Equality and Diversity 

Smart Connection Consultancy supports workforce diversity and is committed to creating an inclusive workplace. Aboriginal and Torres Strait Island or people with a disability, culturally diverse people and those who identifies as LGBTQI+ are encouraged to apply.

Key Responsibilities

Reporting to General Manager – Events you will co-ordinate and manage the administration, logistics, communication with venues, speakers, suppliers and partners, assist with operations and delivery of the NSC and the smaller events annually. You will also play a role in developing marketing plans and materials, as well as some graphic/website design as required. 

• To work directly with the GM Events to ensure that the operations for the events run smoothly and are well planned and executed in a manner that reflects the quality positioning of NSC Events
• Managing events (with the support of the team) from inception through to execution 
• Set up & coordination of events in EventsAir (including registration, exhibitor & sponsor management, program management, reporting etc.) ensuring information is accurate and communicating with attendees  
• Development of marketing materials i.e. social posts, written material for newsletters
• Ability to develop graphic content on Canva for social posts, onsite signage etc. 
• Ability to edit and create websites on WordPress
• Speaker management and communication – communicating requirements with speakers and managing logistics
• Maintain strong relationships with key partners, collaborators and funding partners
• Communication with exhibitors, venue, suppliers and stakeholders as required 
• Manage event and travel logistics 
• Manage the event project action plan for the NSC and other events in conjunction with the GM – Events  
• To liaise with the venue on aspects of the conference and expo, including operational aspects of venue hire, audio visual, catering and event delivery as required 
• To assist with operational compliance obligations 
• Work within the budget aspects provided
• Operate within the parameters of the quality system to minimise risk and maximise efficiencies in the conference
• Event Calendar Delivery – Work with the GM Events to deliver the annual calendar of events, that allow the NSC brand to be embraced locally across Australia and APAC 
• Experience with software such as EventsAir and proficient in Microsoft Suite (Outlook, Word, Excel, Powerpoint, Teams, Dynamics) 

Skills and Attributes

• Enthusiastic, energetic and highly self-motivated
• Strong administration, prioritisation and coordination skills in event management with strong attention to detail
• Strong time management skills 
• Excellent written, verbal and interpersonal communication skills 
• An eye for digital/graphic design aesthetics 
• Team focused with an ability to work independently
• Strong collaboration with internal and external stakeholders
• Thorough event and project management experience
• Friendly, approachable, patient and professional manner
• Takes responsibility for own actions, learnings and improvements
• Experience with software such as EventsAir and proficient in Microsoft Suite (Outlook, Word, Excel, Powerpoint, Teams) 

Other Requirements

• Current driver’s license

Our ideal candidate 

• Enthusiasm 
• Creativity in events and event management delivery 
• Undergraduate degree that demonstrates relevance to job role and/or 1-2+ years’ experience in event coordination 
• Experience coordinating expos 
• Experience managing awards programs 
• Software knowledge: EventsAir, Canva, WordPress, Masil Chimp, Microsoft Dynamics, Microsoft Suite (note proficiency in all is not required and training is provided) 
• Interest/experience in sport, recreation, fitness, wellness 

If you think you have the skills listed above, then we want to hear from you!

Apply now with a copy of your CV and a cover letter outlining your experience, suitability for the role and salary expectations.

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home