Project Coordinator I (Remote)

Individual will possess knowledge and experience helping project managers build and manage scopes of work required in the performance of a United States Army Corps of Engineers (USACE) Recurring Maintenance and Minor Repair (RMMR) task order. Duties include developing technical scopes of work; processing project packages in required timelines; invoicing work; coordinating among clients, contractors, site personnel and project team; developing, updating, and maintaining project schedules; participating in project team meetings.Who You Are

• This position is contingent upon award of contract.
• This position is remote, but prioritizing and only pursuing candidates who reside in the North Atlantic region: NY, WV, VA, PA, NH, ME, CT, NJ, PA. Your Impact
• Develop technical scopes of work for repair and modification Service Orders for Department of Defense (DoD) Fuel facilities as part of the U.S. Army Corps of Engineers Recurring Maintenance and Minor Repair (RMMR) program. Repairs will be developed in accordance with UFC 3-460-01 “Design: Petroleum Facilities,” American Petroleum Institute (API) Standard 650 “Advanced Tank & Construction,” and applicable Unified Facilities Guide Specifications (UFGS).
• Review repair specifications of equipment or components being purchased or fabricated for repair and construction projects to ensure compliance with contractual requirements and material specifications.
• Develop Service Order cost estimates, logistics and construction schedules and coordinate project package requirements with a variety of subcontractors.
• Coordinate field execution with RMMR Project Managers, USACE Project Managers, USACE engineers, and facility level Quality Assurance Evaluators (QAE).
• Conduct project close-out, audit submittals and invoices from subcontractors; ensure work completion, administrative requirements for closeout, and accurate invoice numbers.
• Verify/utilize GSA schedules to ensure contract compliance.
• Attend project update meetings, ensuring accurate lists and statuses for each service order assigned.
• Other duties as assigned by management team.

Required Qualifications

• Four years of project management, project coordination, or related experience in a technical field. Experience working on/with USACE projects is preferred. Experience in the DoD/Civilian fuels or construction industry is preferred. Project estimating experience with fuels systems is also preferred.
• Associate’s degree. Certification in technical, engineering, scientific field, or an equivalent field, plus five years of relevant experience can substitute for an Associate’s Degree.
• Proficient in MS Office suite of tools, including Word, Excel, Database, PowerPoint, and Project.
• Ability to use/learn QuickBase, eMaint, MaintainX, Timberland and/or other software programs that manage information and schedules.
• Can work independently and is self-motivated; works well towards timelines and goals.
• Has the ability to use mathematical concepts, including fractions, percentages, ratios, and proportions to practical situations; can conduct problem-solving.
• Recognizes workload priorities and can manage time accordingly.
• Ability to use/understand basic accounting principles, as it pertains to invoicing and revenue.
• Proven ability to communicate, both written and verbally, for internal and external clients.
• Able to react to dynamic situations and retain effectiveness.

Physical Demands

This position requires the individual to use the computer working at a desk in either an office or cubicle; must be able to talk and hear, reach with hands and arms, lift 25 pounds, sit, stand, and walk, must have close and color vision, use depth and peripheral vision, be able to adjust focus.

Work Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The typical noise level is moderate, business office with computers, printers, and light traffic. If required, field visits at construction and client sites may require employee to be exposed to outdoor weather conditions, electrical and fueling facility environments. It is expected that employees will wear hard hats, eye protection, hand protection, foot protection and other appropriate safety equipment as needed in the field.

Travel Requirements

Occasional attendance at meetings and other on-site events at designated locations requires the ability to provide reliable transportation and maintain a current, valid driver’s license and proof of insurance. Position may require occasional travel to domestic locations. Access to federal installations or other secure facilities may require security badges and employee must be able to obtain basic security clearances.

Code Of Ethics

All employees are expected to conduct business in an ethical manner and refrain from dishonest or unethical conduct. Employees shall act in a manner which represents their integrity, impartiality and the best interests of the company and its customers.