Strategic Assistant To Founder (Remote)

Position: Strategic Assistant (to the Founder)

Location: Remote

Type: Full-time

About the Role:

We are looking for a proactive, organized, and solution-oriented individual to join us as a Strategic Assistant to our management team. This role goes beyond traditional executive assistance, combining elements of operations management, business development, and professional/personal organization. You will be the right hand of the founder, ensuring smooth daily operations, effective follow-ups, and streamlined communication across all channels.

Key Responsibilities:

Schedule Management:

• Manage and optimize the Founder’s calendar for meetings, deadlines, and professional engagements.
• Proactively block time for critical tasks and meetings.

Follow-ups and Communication:

• Track and ensure timely follow-ups with internal teams, clients, and partners.
• Draft and send email responses and LinkedIn messages.
• Handle non-essential communications, such as vendor interactions, price negotiations (e.g., laptops, service vendors, bookings and more), and other operational inquiries.

CRM Management:

• Maintain and update the CRM system to ensure accurate data and follow-up tracking.
• Generate reports and insights to support business development efforts.

Scoring Systems and Reporting:

• Coordinate and consolidate performance scoring from team leads and mentors.
• Generate easy-to-read reports to help assess team and project performance.

Business Development Assistance:

• Support with lead research, LinkedIn check-ins, and prospect communication.
• Maintain a database of leads and prospects with timely updates.

Project and Task Coordination:

• Monitor and update task tracking systems.
• Help ensure projects are moving forward and deadlines are being met.

Administrative and Operational Support:

• Organize documents, presentations, and data for meetings or reviews.
• Handle day-to-day operational tasks to free up the Founder’s bandwidth.

Travel and Expense Management:

• Manage personal and professional travel planning, including itineraries, bookings, and schedules.

Assist with expense tracking, purchases, and planning for both personal and professional needs.

Qualifications:

• 3+ years of work experience
• Proven experience as an Executive Assistant, Operations Manager, or a similar role.
• Excellent communication and organizational skills.
• Efficient negotiation and problem-solving skills
• Proficiency with productivity tools such as notion, MS Office, project management software (e.g., Asana, Trello), CRM tools, and expense management systems.
• Strong attention to detail and ability to prioritize tasks in a fast-paced environment.

Preferred:

• Experience in either of the following business development, client communication, or project coordination.
• Familiarity with analytics, data-driven tools, or scoring mechanisms.

What We Offer:

• Opportunity to work closely with the leadership team.
• Flexible work environment.

·      Competitive compensation packages that reward high performance.

·      Exciting career growth paths and a supportive culture that facilitates continuous learning.

·      Collaborative team-based environment.

·      Direct collaboration with the Founder and other leadership team members.