Executive Assistant (Remote)

Executive Assistant | Natanyos Marketing | Poland

About Natanyos Marketing:
Natanyos Marketing is a dynamicand fast-growing marketing agency that provides innovative solutions tohelp businesses achieve their goals. We specialize in digital marketingstrategies, website development, email marketing, and brand management. Aswe continue to expand, we are looking for a highly organized and proactiveExecutive Assistant to support our CEO and ensure smooth day-to-dayoperations.

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Executive Assistant | Natanyos Marketing | Poland

About Natanyos Marketing:
Natanyos Marketing is a dynamic and fast-growing marketing agency that provides innovative solutions to help businesses achieve their goals. We specialize in digital marketing strategies, website development, email marketing, and brand management. As we continue to expand, we are looking for a highly organized and proactive Executive Assistant to support our CEO and ensure smooth day-to-day operations.

Job Overview:
We are seeking an Executive Assistant who thrives in a fast-paced, startup environment. The ideal candidate will be resourceful, detail-oriented, and capable of managing a wide range of administrative and executive support tasks. You will be a key player in the team, responsible for ensuring the CEO stays organized, meets deadlines, and communicates effectively with internal and external stakeholders.

Key Responsibilities:

Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements
Act as a point of contact between the CEO and internal/external stakeholders
Assist in preparing and managing documents, presentations, and reports
Support strategic planning and project management by tracking deadlines and follow-ups
Help manage client relationships, including correspondence, contract management, and regular check-ins
Implement and optimize process improvements to enhance workflow efficiency
Perform light financial tasks such as managing invoices, tracking expenses, and assisting with payroll
Oversee HR functions, including headhunting, onboarding, and monitoring employee records
Ensure team meetings are productive by preparing agendas, taking meeting notes, and following up on action items
Organize daily to-do lists for the CEO, helping to prioritize tasks and maintain focus

Requirements:

Proven experience as an Executive Assistant or in a similar administrative role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and problem-solving skills
Ability to work independently, taking initiative when needed
Experience with project management and strategic planning is a plus
Proficiency in Microsoft Office, Google Workspace, Notion, and project management tools (e.g., Trello, Asana)
Familiarity with the marketing industry is a bonus

Benefits:

20 paid vacation days + USA public holidays
Salary will be discussed with successfully passed candidates
Opportunity to work in a collaborative and creative environment
Flexibility and potential for growth within the company
Exposure to a variety of marketing projects and industries
Be part of a close-knit team with a shared vision

How to Apply:
If you’re a motivated and dedicated professional looking for your next challenge, we’d love to hear from you! Please send your resume and a brief cover letter explaining why you’d be a great fit for the Executive Assistant role at Natanyos Marketing to daria@natanyos.com.

Job Type: Full-time

Pay: Up to 6,000.00zł per month

Wykształcenie: