Senior Planner Meeting (Remote)

We are on the lookout for a passionate and meticulous Senior Meeting Planner to become a vital member of our Events team. This pivotal position is essential to our organization, overseeing events that cater to a diverse range of 100 to 1500 attendees and involve 5 to 75 sponsors. The ideal candidate will possess a fervor for event organization, a creative mindset, and an unwavering commitment to delivering outstanding customer service. Your expertise will be crucial in transforming each event from an initial concept to a compelling execution that is both engaging and informative.

Key Responsibilities

• Lead and manage the planning and execution of events, collaborating with the Senior Director of Sourcing & Contracting to choose appropriate venues, including conducting site visits.
• Supervise registration materials, front-of-house operations, and temporary personnel, providing instructions and guidance as needed.
• Oversee arrangements such as room blocks, menu selections, meeting specifications, accommodations, AV equipment, and banquet event orders.
• Prepare necessary on-site materials, including signage and attendee packets.
• Partner with cross-functional teams to ensure seamless onsite planning, production, staging, content delivery, and audiovisual requirements.
• Direct pre-production and rehearsal meetings, along with on-site operations, ensuring exceptional service alongside other planners, speaker coordinators, and temporary staff.
• Maintain precise records of hotel and meeting information within the CRM database.
• Support the Associate Director of Meeting Planning Services during larger meetings.
• Audit venue and vendor invoices, and conduct event wrap-up activities, including budget reconciliation and administrative filing.
• Continuously seek opportunities to enhance processes and improve customer experiences.

Required Skills

• Minimum of 5 years of experience in meeting or event planning.
• At least 3 years of experience in budgeting, forecasting, and invoice reconciliation.
• A minimum of 2 years in the hospitality sector or managing hotel vendors.
• Proven negotiation skills for contract terms and pricing.
• Strong interpersonal and communication abilities.
• A self-starter with collaborative, flexible, and innovative problem-solving skills.
• Exceptional organizational capabilities and attention to detail; proficiency with technology.
• Capacity to manage multiple projects independently and simultaneously.
• Outstanding prioritization and time management skills, consistently meeting deadlines.
• Proficient in Microsoft Office; experience with Teams and SharePoint is a plus.
• Familiarity with CRM and event technology is preferred.

Qualifications

• A Bachelor’s degree is preferred but not mandatory.

Career Growth Opportunities

We are dedicated to fostering employee wellbeing and professional growth, offering learning and development opportunities that promote career advancement within a supportive environment focused on recognizing hard work and dedication.

Company Culture And Values

We pride ourselves on creating a communal and collaborative work atmosphere that values teamwork and encourages diversity and inclusion, providing a welcoming environment for individuals from all walks of life to thrive.

Compensation And Benefits

We provide a competitive total compensation package that reflects our commitment to employee wellbeing, including:

• Flexibility with remote work arrangements.
• Employer-sponsored learning and development initiatives.
• On-site health programs and wellness initiatives.
• Opportunities to engage in various sports teams, clubs, volunteer efforts, and employee events, fostering a strong sense of community.

If you are passionate about event planning and eager to contribute to creating memorable experiences, we invite you to join our team!

Employment Type: Full-Time