Project Administrator (Remote)

Project Administrator | Aqualyng ICES | Australia

Maintenance and Services Team Administrator

We are an International Water Solutions provider servicing power, mining, manufacturing, healthcare, food and beverage, meat processing, and process industries across Australia and South East Asia.

Aqualyng ICES is an Australia wide end to end water specialist which helps solves complex process challenges through a combination of smart engineering, strong EPC, and differentiator technologies to meet water demand, process water quality requirements, recycling, stringent wastewater discharge quality regulations, and maximize circular economy.

With the exception growth that we are experiencing, we are seeking a Project Administrator to assist the Project team manage, and co-ordinate Project Contracts across Australia.

The Role and Duties:

The Maintenance and Service Team Administrator will have the following duties and responsibility: 

• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into do-able tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues
• Coordinate quality controls to ensure deliverables meet requirements
• Measure and report on project performance
• Act as the point of contact for all participants
• Track Tender Sites for new opportunities
• Co-ordinate Preparation of Tenders and Proposals

Management of ongoing contracts

Qualifications, Skills & Experience:

• 3 years work experience as a Technical, Service or Project Administrator, or Co-Ordinator, or similar role
• Hands-on experience with flowcharts, technical documentation and schedules

Skills:

• The successful applicant must be a self-starter, committed, reliable and a team player with excellent customer service skills, and an outgoing nature.
• Planning/time management is a key element in this role, applicants must be able to plan their own schedule.
• Excellent communication skills, both written and verbal, are required and ability to work within a team environment.
• Problem solving skills
• Working knowledge of Microsoft Office Package

In turn, Aqualyng ICES provides an excellent renumeration, autonomy, continual training, real valued contribution to growth of the company, and growth path.

The position is in our Brisbane office and we offer hybrid working arrangement.

We offer 1-day WFH per week, 1-day RDO per month, Birthday leave and Wellness Day leave. Opportunities to support your growth, development and balance your family responsibilities.

Applicants are encouraged to send a CV to the attached email address. All applications will be treated as confidential.

Aqualyng ICES is an Equal Opportunity Employer. Employment decisions are made without regard to race, colour, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, national origin, or any other status protected by law or regulation.

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home