Project Manager (Remote)

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JOB TITLE: Project Manager

RATE: PHP 35,000 per month

Work Type: Full-time, Remote/WFH

Working Hours: TBD (usually US hrs | Night shift)

Start Date: TBD

Position Overview:

Oversee project coordination and staffing operations, ensuring a seamless flow of project activities and effective collaboration among engineering teams, clients, and internal departments. The ideal candidate will have a strong background in project management, excellent organizational skills, and a proactive approach to client and team engagement.

Key Responsibilities:

Project Coordination

• Weekly Project Reports: Gather project status updates from engineers and compile weekly reports for clients.
• Resource Allocation: Assign engineers to projects based on their expertise and project requirements.
• Project Scoping & Planning: Work with the engineering team to assess and define the level of effort required for each project.
• Meeting Management: Schedule and coordinate kickoff meetings and work sessions with clients to ensure alignment on project goals.
• Credential Collection: Collect necessary access credentials from clients for engineer access.
• Client Communication: Attend client meetings, take detailed notes, and create follow-up task lists for team members.
• Project Completion Reports: Compile project completion reports with input from engineers and deliver these to clients.
• Engineer Profiles: Develop and maintain profiles for each engineer to facilitate resource planning.
• Resource Tracking: Monitor engineer availability to ensure optimal resource allocation for upcoming projects.
• Client Invoicing: Assist with invoicing procedures for clients at project milestones.
• Consultant Payouts: Manage payouts to engineer consultants based on project completion and invoicing.

Staffing Operations

• Time Card Collection: Collect and verify field employee time cards on a weekly basis.
• Client Approvals: Communicate with clients to confirm and approve time reporting for field employees.
• Payroll & Finance Reporting: Report accurate payroll information to the Finance department and provide invoicing details to Accounts Receivable.
• New Employee Onboarding: Onboard new field employees, including background checks, direct deposit setup, and completion of I9/W9 forms, as well as time card reporting setup.
• Employee Engagement: Conduct monthly check-ins with field employees to ensure job satisfaction and promote retention.
• Data Entry: Enter relevant data from client meetings into the project management system to keep information current.

Qualifications:

• Proven experience in project management, preferably in a technical or engineering environment.
• Strong organizational skills with a high level of attention to detail.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with clients and team members.
• Proficiency in project management software and tools.
• Familiarity with time reporting and invoicing practices.

Work Environment: This is a dynamic role that requires strong multi-tasking skills and the ability to collaborate effectively across teams. The Project Manager will report to senior leadership and work closely with engineers, clients, and internal finance teams to ensure projects are completed on time, within budget, and with high satisfaction from clients and staff alike.