Senior Contracts Administrator (Remote)

Senior Contracts Administrator | Vast | Australia

Our vision is simple. Continuous carbon free energy for the world. Vast is commercialising world-leading modular concentrated solar thermal power (CSP) with unique solar thermal storage technology that will deliver low-cost renewable energy that is reliable, controllable and dispatchable. 

We are seeking an experienced and detail-oriented Senior Contracts Administrator to join our team. This role is critical in managing and overseeing the entire contract lifecycle for large capital equipment procurement projects. The ideal candidate will have 5+ years of experience in contract administration, particularly within large-scale projects, and a strong background in contract law, risk management, and procurement processes. The Senior Contracts Administrator will play a key role in ensuring that all contractual obligations are met, risks are effectively managed, and documentation is accurate and compliant with company policies and legal requirements. The role will be based in our offices in North Sydney and will report to the Senior Commercial and Contracts Manager. 

The role responsibilities include:

• Prepare, review and issue contracts, and collaborate on purchase orders to ensure compliance with company policies and legal requirements.
• Administer contract modifications, including variation orders, extensions of time, and amendments, ensuring that all changes are properly documented and authorized.
• Monitor contract performance, ensuring all parties meet their contractual obligations and deadlines. 
• Negotiate contract variations, claims, and disputes to ensure that all resolutions align with project goals, timelines, and budget constraints, while managing any financial impacts in coordination with relevant stakeholders. 
• Maintain records on insurance certificates, NDAs, bank guarantees, and manage progressive payment claims per SOPA.
• Ensure compliance with contractual obligations, company policies, and relevant regulations, minimizing risks through effective contract management and governance. 
• Identify and assess potential risks associated with contracts and develop strategies to mitigate these risks and communicate them to relevant stakeholders. 
• Manage contract budgets, including tracking costs, forecasting expenditures, and ensuring payments are made in accordance with contract terms.
• Maintain accurate, compliant records of contract documents, including change orders and financial reports.
• Present regular contract status, financial performance, and risk reports to senior management, recommending process improvements.

To succeed in this role, we are requiring someone who has: 

• Degree in Construction Management, Engineering, Law or a related field.
• Minimum of 5 years of experience in contract administration in Australia, preferably within the solar, water, or energy industry. 
• Proven experience in managing complex contracts, preferably within the construction, engineering, or infrastructure industries.
• Strong understanding of contract law, procurement processes, and risk management.
• Excellent negotiation, communication, and interpersonal skills.
• High level of attention to detail and accuracy in contract documentation and financial management.
• Ability to work independently and manage multiple projects simultaneously.

If you are highly organised, have solid experience in contract management for large-scale projects and are passionate about renewable energy innovation, we invite you to join us on this exciting journey.

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