Bilingual Virtual Personal Assistant (Remote)

Location: Remote (ET Time zone)

Salary Range: up to 1200 USD

Work Schedule: Monday – Friday, 6:00 AM to 4:00 PM (ET), with flexibility of +/- 1 hour

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Position Overview:

We are seeking a highly organized and proactive Bilingual Virtual Personal Assistant to provide remote administrative support to the Owner of a leading roofing company and their team of 7 members. The ideal candidate will have excellent communication skills in both Portuguese and English, strong attention to detail, and the ability to multitask efficiently. This role involves managing schedules, handling correspondence to adhere to the Zero Inbox principle, and assisting with various tasks to ensure the smooth operation of the business. Proficiency in Excel and Notion is essential for this position, as you will be managing data, organizing information, and streamlining workflows using these tools.

Key Responsibilities:

• Schedule Management: Coordinate and manage the CEOs calendar, ensuring timely appointments and meetings.
• Correspondence Handling: Manage emails and communications in both Portuguese and English, maintaining a Zero Inbox policy.
• Administrative Support: Provide general administrative support, including data entry, document management, and task prioritization.
• Task Coordination: Assist with various business tasks to support the CEO and the broader team.
• Tool Utilization: Effectively use Excel and Notion for data management and workflow organization.

Qualifications:

• Language Skills: Fluency in Portuguese and English (written and spoken) is required for this role. Those candidates that don’t have fluency in Portuguese will not be taken into consideration.
• Attributes: Ability to switch tasks and priorities while staying organized and not getting overwhelmed.
• Experience: Previous experience in a fast-growing company is desired but not required.
• Technical Skills: Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Ambition: Eagerness for career growth and the ability to take on positions with more responsibility.
• Communication Skills: Excellent phone communication skills in both Portuguese and English.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.