Project Management Administrator Capital Projects Facilities (Remote)

COMPANY OVERVIEW: Medium sized full service real estate Company focusing on private and institutional investment in real estate through land acquisition, development, and acquisition of existing apartments / multi-family opportunities throughout the Midwest and Southern United States.

Key Highlights

• Experience: Over 40 years in the industry.
• Portfolio: Valued at over $3.3 billion, including more than 15,790 units across the U.S.
• Operations: Active in 8 states with a strong presence in multifamily and mixed-use properties.
• Subsidiary: Marquette Management, providing award-winning property management services

Vision and Values: We aim to be the top choice for living, working, and investing by delivering exceptional living spaces and unparalleled customer service. We are built on a foundation of authenticity, teamwork, exceptional customer service and a passion for real estate.

Job Summary

We are seeking a highly motivated and detail-oriented Project Coordinator to support our Capital Projects & Facilities team. The ideal candidate will be responsible for tracking multiple unit renovation projects, parts ordering, purchase order and contract generation, and monitoring. The candidate will have experience working in a property management environment that focuses on value-add and renovation projects. This is a Remote position, Quarterly Meeting travel to Naperville, IL, travel for DD or site visit.

Position: Remote

Travel Requirements

• Quarterly meetings in Naperville, IL
• Occasional travel for due diligence
• Occasional travel for site visits

Key Responsibilities

• Support the Capital Projects & Facilities team in coordinating and managing renovation projects across the portfolio.
• Process and manage project approvals, contracts, and change order
• Track the progress of multiple unit renovation projects to ensure timely completion.
• Order parts and materials required for renovation projects efficiently and effectively.
• Generate and monitor purchase orders and contracts to ensure compliance and accuracy.
• Communicate with vendors and contractors to ensure timely delivery and execution of work.
• Maintain detailed records of project expenses and budgets.
• Assist in the preparation of project reports and presentations for management.
• Collaborate with team members to ensure project objectives are met
• Track project-level reporting that demonstrates budgeted, contracted, and paid values (job cost tracking, analysis, and reporting).
• Track exact unit costs and follow up with Property Management Staff on invoicing and posting costs.
• Review project accounts payable and receivables.
• Maintain and update vendor compliance records, including insurance, lien waiver, retention, and W-9s.

Marquette Management Offers An Outstanding Benefit Package

• Exciting and challenging career for talented people seeking growth and commitment
• 401K + Matching
• Medical, Dental and Vision insurance, STD, Life Insurance
• Paid Time Off
• 13 Paid Time Off Holidays/Community Service Day/Cultural Diversity Day
• Competitive Compensation

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
• Minimum of 3 years of experience in a property management environment with a focus on value-add and renovation projects.
• Proficiency in using Excel and project management software; experience with Yardi Job Cost is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy in work.

We are committed to equity and celebrate the diverse backgrounds and experiences of our employees. We value the unique differences that help us be our most authentic selves, both professionally and personally. Our goal is to create a safe and supportive environment where everyone can thrive, making our organization the best place to work, live, and invest.

Text CAPADMIN at 847-750-5666 to make your MARQ with Marquette!