Aps Procurement And Administration Officer Clinical Care Standards (Remote)

Aps Procurement And Administration Officer Clinical Care Standards | Australian Commission on Safety and Quality in Health Care | Australia

The Commission leads and coordinates national improvements in healthcare safety and quality. It works in partnership with patients, carers, clinicians, the Australian, state and territory health systems, the private sector, managers and healthcare organisations to achieve a safe, high-quality and sustainable health system.

The Clinical Care Standards Program’s purpose is to develop clinical care standards on health conditions that would benefit from a national coordinated approach in consultation with clinical experts and consumers.

The Administration and Procurement Officer will be a member of the Clinical Care Standards Program team and will support the development and implementation of Clinical Care Standards and will work collaboratively with other relevant programs at the Commission. Activities the Administration and Procurement Officer will be required to perform include:

• project management duties and preparation of project documents
• providing support to program committees and stakeholder management
• organising and assisting with public consultation processes
• procurement and contract management.

This is a fast-paced position that supports the work of the Clinical Care Standards Program within the Commission. The successful applicant will work independently and with other staff in the Clinical Care Standards Team. The applicant will work with the Director and each of the senior project officers on their various projects. This will include providing support for committee meetings, events, procurement, finance and all aspects of developing, publishing and promoting Clinical Care Standards. As such, the position will suit a person who has excellent time management skills, is highly organised and can be flexible and cooperative in terms of working with different people and changing priorities.

Duties of the Procurement and Administration Officer will include, but are not limited to, the following:

1. Undertake procurement and activities in line with the Commission’s procedures to purchase goods or services including: preparation of procurement plans, obtaining quotes, liaising with the successful vendor and drafting contracts for signature.
2. Contract management including registering contracts in SAP and monitoring the progress of deliverables and payments.
3. Undertake basic financial administration (monitoring of the Program Budget, accruals and payments), processing invoices in SAP Concur and the Commission’s financial administration systems and working with the Director to manage the budgets and cash flow.
4. Support the administration of committees, including: registering committee members, arranging reimbursement of expenses and payment of entitlements, acquitting meeting attendances, coordinating calendars and meeting dates, managing the bookings for teleconferences/videoconferences, maintaining calendars and email lists and record keeping.
5. Provide secretariat support to the work of the program and expert groups including organising venues and catering, coordinating papers and agendas, correspondence with committee members and providing videoconference support.
6. Provide project support to Project Managers and Directors as required including for procurement, coordinating meeting arrangements, and correspondence.
7. Provide administrative support to the project staff including the organisation of public launches and other workshops.
8. Maintain the Clinical Care Standards website using govCMS, the Commission’s content management system.
9. Manage correspondence and monitor emails to the team’s inbox.
10. Event management and liaison with vendors and external parties, with a high degree of organisation and professional communication.
11. Maintain a range of databases including travel and contract registers and undertaking electronic document management using TRIM.
12. Collaborate with team members and other program teams within the Commission to support the work of the team.
13. Other duties as directed.

The successful candidate will have:

• Experience in providing high quality administrative and corporate assistance, and knowledge of government processes and procedures.
• Demonstrated organisational skills and the ability to work independently, and within a team environment.
• Effective interpersonal, oral and written communication skills.
• Experience supporting the work of committees
• Finance and procurement experience.
• Extensive experience in word processing and a good understanding of Microsoft Office programs and electronic document management systems.

For further information, please refer to the position description and applicant pack available from the Commission’s website at: https://www.safetyandquality.gov.au/careers .

To apply for this position, please complete and submit an application form through https://www.safetyandquality.gov.au/careers and upload: 

• A CV summarising your relevant experience and qualifications
• A two-page cover letter broadly addressing your suitability against both the position description and selection criteria.

PLEASE NOTE: To apply for this role, please apply through the Commission’s website, not through SEEK. Only complete applications will be considered. Auto-generated applications will not be considered.

Candidates must be Australian citizens to be eligible to apply.

Please note: All staff are required to provide evidence of a COVID-19 primary vaccination course, which is the first two doses of a Therapeutic Goods Administration approved or recognised COVID-19 vaccine.

Questions about the role can be directed to Alice Bhasale (02) 7232 5124.

Closing date for applications is 11:59pm Australian Eastern Daylight Time (AEDT), 27 January 2025.
 

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home