Administration Officer (Remote)

Administration Officer | Macutex | Australia

About Macutex

Macutex is an award winning company based in Melbourne, servicing clients all over Australia within the facilities and asset management industries. 

We are a small to medium size, innovative and diverse company driven to help our clients create better buildings for a better tomorrow.

We work with local, state and federal government entities, the private sector and not for profits organisations through large scale asset assessment, data collection and reporting programs. To help support our future growth plans, we are seeking a full time Administration Officer to support the CEO and other senior team members in various business development initiatives.

About the Role

Reporting to the CEO, this role will take the lead and initiative on all administrative tasks associated with tender response processes, business partner engagement, and furthering Macutex’s profile and position within industry. This role is not a marketing role, however will be required to liaise with the Marketing Manager as required on marketing and wider sales related initiatives.

Day to Day Job Role Responsibilities

• Prepare tender response documentation with corporate information and project delivery team generated content
• Prepare and maintain Macutex’s library of business submission content such as company CVs and project case studies
• Instruct and manage third party creators on platforms such as UpWork for the preparation of visual content to be included in business submissions
• Administer tender response information including document downloads and preparing management review summaries
• Administer Macutex’s tender search subscriptions ensuring the information received is as applicable and current as possible
• Identify, prepare and maintain registration applications to ensure Macutex is established on as many Government and industry preferred supplier panels as possible
• Provide general administrative support to the CEO and Head of Client Services in identifying and implementing business development initiatives. This includes for example company and persons research, attending meetings and preparing associated documentation, and preparing presentation material based on standardised content
• Liaise with the Marketing Manager and project delivery team as required on related initiatives

Candidate Requirements

• A minimum 5 years relevant experience
• Office administration, business or marketing related training/qualifications
• Strong MS Word/PowerPoint skills, and high general technology literacy
• The ability to understand and interpret conceptual ideas generated in group discussion into actionable tasks and outcomes
• Demonstrated ability to provide comprehensive and efficient executive support to senior personnel
• Methodical with attention to detail
• Ability to engage professionally with different stakeholders internally, externally, in person and through different digital formats

Work Conditions

• Melbourne CBD (Southbank) office location in contemporary environment (https://www.gpt.com.au/office/space-co?spaceId=3858) 
• Hybrid office and remote working policy
• A friendly, diverse and supportive team environment
• Comprehensive onboarding and training in all requirements of the role where required
• Access to benefits and discounts via our HR portal

We Welcome Diversity

We encourage applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, mature age, early career, LGBTQIA+, and diverse cultures.

Applicants need to submit a resume and an application letter through the link that addresses the essential selection criteria above. A copy of a more detailed position description will be shared with short listed candidates.

Thankyou in advance for taking the time to apply. Only short-listed candidates will be contacted.

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home