Executive Assistant (Remote)

MultiplyMii is searching for an Executive Assistant who will be working with our client based in the United States. As an Executive Assistant, you will play a crucial role in the smooth operation of the company by providing comprehensive support to its executive team. Your duties will extend beyond traditional administrative tasks, as you’ll be involved in the heart of the e-commerce operations, from managing inventory and warehouse issues to coordinating with external partners and ensuring seamless internal communication.

Beyond your experience, we are also looking for someone who is professional and possesses impeccable English language communication skills in both written and verbal.

This role is 100% work from home.

In This Role, You Will

• Email Management: Efficiently manage and respond to emails, ensuring timely communication with customers, partners, and team members.
• Meeting Coordination: Schedule and coordinate meetings, including setting agendas and ensuring all participants are well-informed.
• Accounts Receivable Management: Oversee accounts receivable, ensuring invoices are sent and payments are collected on time.
• Inventory and Warehouse Oversight: Manage inventory levels and address warehouse issues remotely, coordinating with logistics partners to ensure product availability and timely delivery.
• Vendor and Partner Liaison: Act as the primary point of contact for external companies, including customer support and other service providers, to resolve issues and maintain strong relationships.
• Performance Monitoring: Track employee performance and project progress, ensuring tasks are completed efficiently and align with company standards.
• Strategic Planning Support: Assist in the development and implementation of business strategies to enhance operational efficiency and growth.
• Market Research: Conduct research on market trends, competitor activities, and potential opportunities to support business development efforts.
• Event Planning: Organize virtual and in-person events, from team meetings to customer engagement events, enhancing brand visibility and cohesion.
• Personal Executive Calendar Management: Take charge of the executive’s personal calendar by planning, scheduling, and coordinating personal appointments, engagements, and travel arrangements. Ensure a balance between professional commitments and personal obligations, demonstrating discretion and confidentiality in handling sensitive information.

About You

Core qualifications:

• 2-4 years of experience as an Executive Assistant, preferably in an e-commerce or related industry.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, with a keen eye for detail.
• Proficiency in office and project management tools (e.g., Microsoft Office Suite, Google Workspace, project management software).
• Experience in inventory management and logistics coordination.
• Ability to work independently and hit the ground running in a remote work environment.
• A problem-solving mindset with a proactive approach to overcoming challenges.

Advantageous

• Bachelor’s degree in business administration, management, or a related field is preferred.
• Experience with accounting software such as Xero, Quickbooks, etc.

Technical Requirements (Device)

• Laptop/Computer (at least 8GB RAM)
• Headset (preferable noise canceling microphone)
• Fast/Stable Internet Connection (At least 10 mbps)

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Executive Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.

• 100% Remote work
• SSS
• Philhealth
• Pag-ibig
• Healthcare (HMO)
• 13th-month pay
• Paid Service Incentive Leave (SIL) upon probationary
• Regular holiday premium upon probationary
• Annual performance appraisal subject for review (if applicable)
• Access to our free Learning and Development programs (if applicable)

Shift and Schedule: EST Hours, shift may include weekends