Administrative Assistant (Remote)

Administrative Assistant | Kingswood Surrey Music School | UK

Job Overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our growing team. This role combines administrative support, bookkeeping, and event coordination, with a focus on both daily operations and organising larger school events. While the role is well-rounded, you will also be working with our management team, gaining valuable insights and support to help achieve the school’s goals. The position is open to new graduates, students currently studying, junior candidates seeking internship opportunities, or experienced professionals, with compensation based on your level of expertise and experience.

About Us

We are a growing Music School dedicated to providing excellent education and performance opportunities for students. This role is a great opportunity for an individual looking to develop administrative and coordination skills while being rewarded for productivity.

Location: In-person and Remote
Compensation: Earn up to 25% commission per job (starting at 7.5-10% during the training period).

Key Aspects of the Role

Administrative Support:

• Manage communication (emails, calls, and inquiries).
• Schedule lessons, meetings, and events for teachers and students.
• Maintain accurate records of student enrolments, payments, and attendance.

Bookkeeping & Financial Tasks:

• Handle invoices, payments, and expense tracking.
• Reconcile accounts using QuickBooks or similar software.
• Assist in budget preparation and ensure accurate financial reporting.

Event Coordination:

• Plan and organise fundraisers, concerts, and student showcases.
• Coordinate logistics, including booking venues, managing guest lists, and handling on-site arrangements.
• Collaborate with staff, students, and families to ensure smooth execution.

Operational Efficiency:

• Streamline processes to ensure the smooth running of the music school.
• Act as a point of contact for staff and students regarding schedules, events, and administrative matters.
• Support marketing efforts, including event promotion and social media updates.

Additional Opportunities for Growth

This role offers the potential to expand into other responsibilities based on performance and interest, such as:

• Contributing to the development of new programs and initiatives.
• Enhancing marketing strategies and online presence.
• Participating in long-term planning for school growth and outreach.

Key Responsibilities

• Assist with day-to-day administrative tasks, including scheduling, emails, and maintaining records.
• Coordinate small-scale events such as fundraisers, concerts, and student performances.
• Support teachers and students by ensuring smooth communication and organisation.
• Track and complete assigned tasks efficiently to meet weekly targets.

Requirements

• Open to new graduates, students currently studying (over 21 years old), junior candidates seeking internship opportunities, or experienced professionals.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills in English, both written and verbal.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with bookkeeping tools (e.g., QuickBooks) and sales administration processes is advantageous.
• A customer service-oriented attitude with the ability to handle inquiries professionally.
• Flexibility to manage a mix of remote and in-person responsibilities.

Pay Structure

• Training Period: Earn 7.5% commission per job.
• Post-Training: Opportunity to earn up to 10% commission per job completed, with potential for higher earnings as responsibilities and expertise grow.

Why Join Us?

• Dynamic Environment: Be part of a team that values creativity, collaboration, and student success.
• Professional Growth: Gain experience in event coordination, bookkeeping, and administrative operations.
• Reward for Productivity: Competitive commission structure that grows with your performance.
• Mission-Driven Work: Contribute to a music school that nurtures talent and provides meaningful educational opportunities.

If you’re motivated, detail-oriented, and excited about supporting a dynamic music school, we encourage you to apply and grow with us!

Job Types: Full-time, Graduate, Internship
Contract length: 6 months

Pay: Up to £450.00 per week

Additional pay:

• Commission pay

Benefits:

• Employee discount
• On-site parking
• Referral programme

Schedule:

• Monday to Friday
• Weekend availability

Education:

• Certificate of Higher Education (preferred)

Experience:

• Sales administration: 1 year (preferred)
• administration: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: Remote

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home