Booking Executive (Remote)

Booking Executive | SEVEN PRODUCTION AND EVENTS MIDDLE EAST FZLLC. | United Arab Emirates

a. Job Purpose

· This position is responsible for the effective administration ofbooking, creating quotations and successful client acquisition. Goodknowledge of broadcast/production equipment’s will be an added advantage.Capturing details of the inquiry which is to be reviewed and validatedprior to generation of quotation through Dylius.

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Booking Executive | SEVEN PRODUCTION AND EVENTS MIDDLE EAST FZ LLC. | United Arab Emirates

a. Job Purpose

· This position is responsible for the effective administration of booking, creating quotations and successful client acquisition. Good knowledge of broadcast/production equipment’s will be an added advantage. Capturing details of the inquiry which is to be reviewed and validated prior to generation of quotation through Dylius.

b. Key Accountabilities

(Explain the main objectives, end results of position and the standards by which an employee’s performance is evaluated. It is an employee held accountable for accomplishing.

– First point of contact for all new clients to ensure that opportunities/inquiries are handled efficiently and where necessary are referred to the specialists within the company.

– Provide information of initial quotations across all products, receive and respond to the inquiries from the Client by various channels of communication.

– Preparation of the quotations based on the metrics. Forward the quotation to Head of Engineering for Technical Approval (if any) then forward to the Managing Director/COO for the Commercial Review and Approval.

– Liaising with all the internal departments to have the complete information required for quotation.

– Sends the quotation to the Client after Technical & Commercial approval.

– Follow up the Client for the pending quotations.

– Upon receiving the Client’s approval for the job, preparing the Equipment list and send it to planning and warehouse for preparation for the project.

– Follow up LPO from the finance to be coordinated for the projects which are confirmed.

– Preparation of equipment list based on quotations.

– Update the sales summary as per the business requirement and send it daily to the line manager and finance.

– Booking and renting the missing equipment if required.

– Negotiating and procurement from the suppliers.

– Equipment rental information shared with operations and follow up with the suppliers on the delivery and collection of the equipment from the assigned project.

– Preparing the Cost Sheets for every project.

– Be as a main spoke of coordination with Client and Suppliers in the quotation phase.

– Forward all valid received information from the client to the planning.

– Liaising with external vendors to get the quotation.

– Effectively interpret client requirement, tailor and perform product demos and advise on pricing, ensuring the best pricing is offered to secure the business.

– Generate quotes and internal follow-up activities on behalf of the company.

– Record all clients contacts and details in Dylius.

– Keep client pipeline trackers are up-to-date.

– Ensure that the weekly report detailing account activity is completed.

– Manage correspondence between the company and clients.

Job Type: Full-time

Education: