Executive Assistant Chief Accounting Officer Wfh (Remote)

Who We Are

We are a leading entertainment and sports agency with global expertise in various industries, including filmed and live entertainment, digital media, publishing, sponsorship sales, endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Our diverse workforce identifies, innovates, and amplifies opportunities for people and organizations that shape culture and inspire the world.

As a trailblazer in the agency business, we were the first to build a sports business, create an investment bank, launch a venture fund, found technology startups, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The Role

As the Assistant to the Chief Accounting Officer (CAO), you will strive to anticipate needs, keep things running smoothly, and clear the path for our Executives to do their best work. This is an ideal opportunity for someone with prior experience in a similar role, who is adept at navigating a fast-paced environment and is passionate about making an impact.

Responsibilities

• Manage and organize the CAO’s highly complex and demanding calendars, acting as a gatekeeper for scheduling requests and providing recommendations aligned with priorities.
• Collaborate with internal stakeholders and leaders cross-functionally, helping to coordinate meetings, agendas, logistics, and changing plans.
• Serve as a sounding board and confidant, keeping the CAO well-informed and facilitating decision-making.
• Handle highly confidential and sensitive departmental matters with discretion and tact.
• Proactively develop relationships with key internal partners, building strong relationships and being a go-to person for questions related to remote and office work settings.
• Assist the CAO with team recognition and engagement to boost appreciation and morale.
• Plan and coordinate team meetings, internal events, off-sites, and all related logistical and budget requirements.
• Compile receipts and submit timely and accurate expense reports.
• Plan and coordinate travel arrangements, including air and ground transportation, hotel reservations, and itineraries.
• Coordinate and schedule meetings, prepare agendas with clear outcomes, and record and distribute minutes or notes when necessary.
• Support the development of key presentation materials, including decks and handouts, with a dedication to quality and attention to detail.
• Provide in-office support to executives, ranging from catering needs to AV assistance.
• Perform other related duties as assigned.

Qualifications

• Four-year college degree preferred
• A minimum of 8 years of experience supporting C-level executives
• Ability to make well-thought-out decisions on behalf of the CAO
• Proficiency with Microsoft Office Suite products, including Word and Excel
• Highly organized with the ability to reprioritize at a moment’s notice
• Strong attention to detail and accuracy with an emphasis on quality
• Sophistication and maturity to deal directly with high-network internal and external clients
• Demonstrated ability to protect and manage confidential information appropriately
• Outstanding written and verbal communication skills
• Self-starter with the ability to work independently
• Self-motivated, positive, and enthusiastic
• Intellectually curious

Location:

This is a hybrid role based out of our Los Angeles office.

Compensation

The base hourly rate for this position is in the range of $30.00 – $37.00. This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based on relevant experience, time in the role, business sector, geographic location, and other criteria.

Employment Type: Full-Time