Executive Assistant (Remote)

Executive Assistant | Select Assistants | Brazil

Are you a proactive self-starter looking to make a meaningful impact? Join our fast-paced New York-based business consulting firm as an Executive Assistant to the owner. In this dynamic role, you’ll be at the heart of our operations, enhancing client experiences, and driving efficiency. If you thrive on juggling multiple responsibilities and want to help shape the future of consulting, this opportunity is for you.

The Role

What You’ll Do

Master Calendar Management: Organize and manage the owner’s calendar with precision, scheduling appointments and meetings, while ensuring all necessary materials and reminders are in place.
Client Follow-Up & Engagement: Keep client relationships strong by following up on action items from meetings, preparing summaries, and ensuring the owner is well-informed for upcoming engagements.
Social Media Strategy: Own our social media presence. Develop content, post updates, and engage across platforms to grow our digital visibility and influence.
Event Preparation & Support: Assist in developing lesson plans, handouts, and creative materials for networking events and speaking engagements, offering both creative and logistical support.
Client Communication: Serve as the point of contact for clients, ensuring projects stay on track and our service standards are consistently high.
Billing & Invoicing: Take responsibility for billing processes, ensuring that invoices are accurate and delivered on time.
Email Organization: Manage the owner’s three email accounts, ensuring high-priority messages are responded to promptly, and inboxes are organized efficiently.
Be Flexible & Resourceful: Embrace a “no job is too small” mindset. Whether it’s troubleshooting or taking on new challenges, you’ll support the business wherever needed.

Ideal Profile

What You Bring

Proven Executive Assistant Experience: You’ve worked in a consulting firm or fast-paced environment, supporting senior leadership.
Unmatched Organization: You’re detail-oriented and thrive on managing complex schedules and diverse tasks without needing direct supervision.
Communication Pro: You have exceptional written and verbal communication skills, essential for interacting with clients and creating content.
Social Media Savvy: You’re experienced in managing social media platforms and can craft engaging content to grow our brand online.
Financial Acumen: You’ve handled billing, invoicing, and financial document preparation, ensuring accuracy and timeliness.
Problem Solver: You can navigate challenges, keep operations running smoothly, and maintain high service standards.
High Performance: You’re driven to succeed and willing to take on varied responsibilities to help the business thrive.

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Why This Role Is For You

This is the perfect opportunity for a highly motivated, versatile professional who is ready to take on key responsibilities and make a direct impact. If you’re looking to grow your career by working closely with senior leadership, shaping business operations, and driving real results, we’d love to hear from you!

What’s on Offer?