Executive Assistant (Remote)

Job Type: Full-time.

Salary Range: Competitive salary in USD.

Work Schedule: 40 hours per week, aligning with EST working hours.

Locations: Remote, open to candidates in LATAM.

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members.

About The Company

A cutting-edge technology company that empowers insurance agencies to thrive in the digital era through AI-driven processes and streamlined customer management. The company prioritizes innovation, integrity, excellence, and collaboration to redefine the future of insurance.

Role Overview

As an Executive Assistant, you’ll provide essential administrative and operational support to the executive leadership, streamlining processes and ensuring efficient time management. This role is ideal for someone passionate about supporting high-impact executives in the insurance tech industry.

Your Impact

Your efforts will ensure that company’s executive team can focus on strategic goals, leading to impactful initiatives that drive company growth. You’ll directly support the alignment of leadership priorities with their mission and values, contributing to an optimized and collaborative work environment.

Key Responsibilities

• Calendar and Scheduling Management
• Coordinate complex scheduling, manage multiple time zones, and prepare meeting materials
• Prioritize and align time allocations with their strategic goals
• Communication and Correspondence
• Manage email and communications on behalf of executives, ensuring timely responses
• Serve as a primary liaison with internal and external stakeholders
• Travel Coordination
• Arrange and coordinate travel, ensuring efficiency with contingency planning
• Project Coordination
• Track project milestones and support executive initiatives with up-to-date resources
• Document and File Management
• Maintain organized, accessible digital files and prepare executive meeting materials
• Expense Management and Reporting
• Manage expense reports and coordinate with finance for budget adherence
• Administrative and Ad Hoc Support
• Provide support across various tasks and special projects to streamline operations

Requirements

Must-Have:

• 3-5 years of experience as an Executive Assistant or similar role, preferably in tech or insurance
• Strong calendar management and organizational skills
• Exceptional communication abilities with high-profile stakeholders
• Proven track record of handling high-level administrative tasks with discretion and confidentiality
• Ability to work in a fast-paced, dynamic startup environment and adaptable to shifting priorities
• Proficiency in Microsoft Office Suite, project management tools and CRM systems

Nice-to-Have:

• Experience with remote teams
• Background in insurance industry

Benefits

Compensation Package

• Competitive Salary: Competitive salary, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process

• Application
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Client Onboarding