Executive Assistant (Remote)

Job description / Role

We are seeking a highly organized and proactive Executive Assistant to support our leadership team in the dynamic and vibrant interior design industry in Dubai, UAE. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to thrive in a fast-paced environment. This role is pivotal in ensuring the efficient operation of our team and providing top-notch support that aligns with our strategic goals. The Executive Assistant will manage executive schedules, coordinate meetings, and handle a variety of tasks that require a high level of confidentiality and professionalism.

Responsibilities:
– Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
– Serve as the primary point of contact between the executives and internal/external stakeholders.
– Prepare and edit correspondence, reports, presentations, and other documents as needed.
– Coordinate logistics for meetings, conferences, and events, ensuring all materials and resources are prepared in advance.
– Conduct research and compile data to assist in decision-making and strategic planning.
– Handle confidential information with discretion and integrity, adhering to company policies and procedures.
– Assist in project management activities, ensuring timelines and deliverables are met.
– Develop and maintain filing systems, both electronic and physical, to ensure efficient document management.
– Support the team in various administrative tasks and contribute to a positive and productive work environment.
– Stay updated on industry trends and best practices to provide informed support and recommendations.

– Bachelor’s degree in Business Administration, Management, or a related field.
– Proven experience as an Executive Assistant or in a similar administrative role, preferably in the interior design or creative industry.
– Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
– Strong written and verbal communication skills, with proficiency in English; knowledge of other languages is a plus.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
– Ability to work independently and as part of a team, demonstrating initiative and a proactive approach to problem-solving.
– High level of discretion and confidentiality, with a professional demeanor and strong interpersonal skills.
– Strong attention to detail and accuracy, with the ability to produce high-quality work under pressure.
– A passion for interior design and a creative mindset are highly desirable.

Salary:

AED
8,000
per month inclusive of fixed allowances.

About the Company

Future Tense offers Human Resource solutions to a spectrum of organization across UAE. Future Tense championed the “client delight” concept, where the firm helps institutions to meet their challenging demand of quality human resources in quick time.

We continue to match the client expectations by paying close attention to specifics of the desired positions. We follow it up with meticulous shortlisting to ensure that every candidate interviewed by the client is competent enough for their requirements

Piloting the force at Future Tense is Karuna Agarwal, who brings with her over 10 years rich experience in recruitment and staffing across all levels. With her expertise, we have grown a multi-city clientele and service the HR needs of our clients, with care.

We firmly believe that our clients and candidates both possess unique characters; both need to be aligned for a fruitful and productive relation. We seek to map more than just talent. We believe in mapping characters!