Executive Assistant (Remote)

💎 The Opportunity: We’re seeking a talented Executive Assistant on a full-time basis to support multiple academic/research organizations in a long-term, rewarding role. This is a chance to improve organizational effectiveness while supporting meaningful research work.

• Salary: $1,300 – $1,800 per month
• Location: Remote
• Schedule: 8am – 4pm PST
• Experience: At least 3 years experience as an Executive Assistant

Requirements

🎯 Your Goal: Support executive leadership across multiple organizations by managing complex calendars, implementing organizational systems, and ensuring smooth operations.

• You’re a Calendar Management Expert:
• You excel at juggling multiple complex executive calendars and can anticipate scheduling conflicts before they arise
• You create and maintain scheduling systems that keep multiple organizations running smoothly
• You have a keen eye for detail and never let important appointments slip through the cracks
• You’re a Systems & Technology Maven:
• You’re proficient in Airtable, Google Workspace, Notion and can quickly learn new tools
• You love building automated workflows with Zapier to streamline repetitive tasks
• You continuously look for ways to improve processes and make them more efficient
• You’re an Outstanding Communicator:
• You write clear, concise emails and can effectively coordinate across multiple organizations
• You manage relationships diplomatically and can handle competing priorities with grace
• You maintain absolute discretion with confidential information
• You’re an Experienced Executive Assistant:
• You have 3+ years of experience as an Executive Assistant or in a similar role
• You have experience supporting global teams or working across time zones. Familiarity with academic or research industries is a plus (preferred, but not required)
• You’re a Research & Academic Partner:
• You have genuine interest in supporting academic and research organizations
• You understand how to navigate academic environments and support research workflows
• You’re intellectually curious and enjoy learning about the work you’re supporting
• You’re an Independent Self-Starter:
• You take full ownership of your work and proactively solve problems without being asked
• You thrive working remotely and can manage your time effectively across time zones
• You remain calm under pressure and can adapt quickly to changing priorities

Benefits

• 💰 Compensation: Earn between $1,300 – $1,800 per month (based on experience), with potential for performance-based bonuses and salary increases as you grow with the company
• 🗓️ Consistent Schedule: Work Monday through Friday, 8 AM to 4 PM (PST)
• 🚀 Professional Development: Support cutting-edge research while developing your skills
• 🌟 Mission Impact: Help advance important academic and nonprofit work
• 🙌 Autonomy and Ownership: You’ll have the freedom to own tasks and processes, making key decisions to optimize processes