Executive Assistant To Ceo (Remote)

Executive Assistant To Ceo | Vina Group | Vietnam

Job Description

1/ Company:

– Involve in developing software/system, KPIs and performance evaluation to all departments, especially HR, Accounting, Sales and Import-and-export department.

– Analyze and synthesize all departments’ reports to present to BOD.

– Involve in problem-solving process to prevent the risk or to enhance the whole operational efficiency.

– Communicate directly and on behalf of CEO internally and externally.

– Support BOD to manage new or special project and new investment (if any)

– Perform other jobs as assigned by CEO.

2/ Import and Export:

– Find the new domestic and foreign suppliers for some special projects.

– Together with CEO and Import and Export’s Management team to manage the whole import and export activities.

– Review and analyze the entire cost and expenses regularly to ensure the accuracy and efficiency.

3/ Sales:

– Support CEO to manage the whole sales activities by reviewing the entire revenue, goals and strategies.

– Analyze new important customers including their potentiality, financial condition and so on to support the business expansion in an efficient and safe manner.

4/ Finance:

– Together with banking team to review the cashflow and entire financial status on a weekly and monthly basis.

– Review and evaluate the current banks to ensure we have the competitive cost, interest rate, exchange rate and so on.

5/ HR:

– Involve in the recruitment process for important positions including screening the CVs, selecting and interview the candidates with HR team before presenting to CEO.

– Discuss and negotiate with the candidates for the job assignment, salary package and so on.

– Manage the payroll and insurance with HR’s management team.

– Provide a bridge for an effective communication

6/ Administrative tasks:

– Manage appointments.

– Prepare and attend meetings, complete the meeting minutes right after the meeting and follow the detailed action plans to make sure all mentioned tasks completed within or before the deadline.

– Arrange the complex and detailed travel plans, itineraries and agendas.

– Support visa’s process, accommodation’s selection and booking and so on to our overseas business partners coming to Vietnam.

– Take care of important members and business partners on a regular basis like selecting appropriate gifts, sending notes and so on for the special occasions.

– Drafting the important contracts, documents and official letters when assigned.

– Manage the website, social media to ensure the company image and provide the effective PR strategy.

Job Requirement

– At least 5 years of experience in an equivalent position of an import-export company or Import-Export Manager position.

– Bachelor’s degree or Master’s degree with majors in Business Administration, Foreign Trade, International Business and Finance.

– Professional Knowledge: Incoterms, Import-export business, Customs and Finance.

– Fluent in English: listening, speaking, reading, and writing. Knowing Chinese is a plus.

– Proficient in Microsoft office (Outlook, Word, Excel and Power Point).

– Excellent in communication (both writing and verbal), problem solving and negotiation.

– Logic, analytical, growth and strategic mindset.

– Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

– Extremely careful, dynamic, enthusiastic and high sense of responsibility.

Job Types: Full-time, Permanent

Pay: 25,000,000₫ – 30,000,000₫ per month

Application Question(s):

• Do you have +5 YOE as Assistant in import-export companies

Education:

• Bachelor’s (Preferred)

Experience:

• Assistant to CEO: 5 years (Preferred)

Language:

• English (Preferred)
• Chinese (Preferred)

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home