Executive Support Officer (Remote)

Executive Support Officer | TAFE Gippsland |Australia

Full time (38 hours per week)
Fixed term parental leave backfill role until 28 November2025
Based at the TAFE Gippsland Yallourn, Morwell, Leongatha orTraralgon Campus (negotiable)

Executive Support Officer | TAFE Gippsland | Australia

Full time (38 hours per week)
Fixed term parental leave backfill role until 28 November 2025
Based at the TAFE Gippsland Yallourn, Morwell, Leongatha or Traralgon Campus (negotiable)
Salary range $91k – $100k plus super
Job Reference No. 24122

About us

For over 95 years, TAFE Gippsland has been at the forefront of vocational education and training, proudly serving the Gippsland community. As the winner of the TAFE Large Training Provider of the Year award in 2023, TAFE Gippsland stands out as a leader in empowering local students and supporting regional businesses. With a commitment to excellence, we offer a diverse range of programs, including pre-apprenticeships, apprenticeships, accredited short courses, certificates, and diplomas. Our team of over 450 dedicated staff, spread across 13 campuses, works closely with industry partners to deliver tailored workplace training. This approach not only helps upskill the regional workforce but also drives the success of local businesses, reinforcing our vision of supporting a Skilled and Thriving Gippsland.

About the role

Reporting directly to the Director Academic Governance, the Executive Support Officer is responsible for managing the financial, administration, project management and support functions for the Director Student Experience and the Director Academic Governance. The Executive Support Officer provides effective planning and management of resources and operations to enable the achievement of key strategic and operational priorities. The Executive Support Officer provides a research and analytical support function to the ELT and produces high level reports which effectively synthesise and interpret relevant information. The Executive Support Officer develops sound relationships with the Executive and Leadership teams and other internal and external stakeholders to ensure effective communication and collaborative working relationships across functions. The Executive Support Officer provides end-to-end project management and ensures optimal operations of all office administration processes and systems including diary management for the ELT.

About you

You are a highly organised, self-motivated and results oriented professional with the ability to autonomously plan, implement and report on deliverables. You have a demonstrated high level of organisation capability, including the ability to establish and maintain effective systems, procedures and processes and manage competing demands and deadlines without compromising on quality. You have exceptional verbal and written communication and editorial skills with the demonstrated ability to establish and maintain mutually beneficial relationships and partnerships with people at all levels. You have advanced computer skills and substantial experience in utilising a broad range of systems and software. You have outstanding project management skills along with the ability to negotiate complex issues and manage change effectively. You have the ability to think strategically, contribute effectively to strategic planning processes and operationalise strategy.

Qualifications and experience

A relevant degree qualification in business, analytics or project management, or the equivalent combination of qualifications and experience
Demonstrated expertise and extensive experience in providing high level executive support
Experience in quality document creation and preparation of high-level reports
Proven success in coordinating the activities of a high performing team within a large organisation

Mandatory requirements

Current Victorian Working with Children Clearance
Current Police Check (not older than 12 months old)
Current Driver’s Licence (travel between campuses is a requirement of the role)

A six-month probationary period applies to this role

Benefits

Employment with a progressive employer
Competitive salary, benefits and conditions
Novated leasing and salary packaging
Professional development opportunities
Flexible working arrangements
A great culture and supportive team environment
Access to a Staff Wellness Program
Access to discounted Pool and Gym Memberships

How to apply

To apply for this position please visit the TAFE Gippsland website. Applications are to be submitted online and must include;

a cover letter addressing the key requirements of the role (see Job Description)
a current resume

For specific enquiries relating to this position, please contact Brad Beach, Director Academic Governance on 0419 309 432.

For enquiries relating to the recruitment process, please contact Shona Hoggard, Senior People & Culture Advisor on (03) 51 240 540.

Applications close 2.00pm on Thursday 09 January 2025.

Please note TAFE Gippsland is closed from 20 December 2024 until 2 January 2025 and will not be able to respond to any enquiries during this time.

TAFE Gippsland is a Child Safe Organisation and equal opportunity employer. We value diversity and inclusion in our workforce and encourage people from all backgrounds, abilities and identities to apply for our vacancies.

TAFE Gippsland is committed to fair and equitable recruitment and employment processes based on merit, competence and potential. If you would like assistance with your resume and cover letter please contact the Gippsland Skills and Jobs Centre on 1300 282 317.

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home