Personal Assistant To The Ceo (Remote)

Other
Salary: Competitive Salary
Job Type: Full time
Experience: Senior Level

Invitro Capital

Personal Assistant To The Ceo (Remote)

Personal Assistant To The Ceo | Invitro Capital |Panama

Job Overview:

InVitro Capital is seeking a dedicated and highly organized RemotePersonal Assistant to the CEO to support the seamless operation of theCEO’s office. This elite role requires exceptional communication,organizational skills, and a proactive approach to managing the CEO’s...

Personal Assistant To The Ceo | Invitro Capital | Panama

Job Overview:

InVitro Capital is seeking a dedicated and highly organized Remote Personal Assistant to the CEO to support the seamless operation of the CEO’s office. This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO’s professional life. The Personal Assistant will coordinate schedules, manage correspondence, oversee the CEO’s travel arrangements, and ensure that every detail of the CEO’s day-to-day activities is handled with precision and discretion.

This is a remote position, but flexibility in availability is essential due to potential time zone changes based on the CEO’s location and schedule.

Key Responsibilities:

  • Calendar Management: Efficiently manage and maintain the CEO’s calendar, scheduling appointments, meetings, and travel arrangements to ensure optimal productivity.
  • Communication Management: Screen and prioritize incoming calls, emails, and correspondence. Respond on behalf of the CEO when appropriate and ensure timely communication.
  • File and Document Organization: Maintain accurate and accessible documentation, both electronic and physical.
  • Online Presence Management: Oversee and maintain the CEO’s online presence, including managing social media accounts, professional profiles, and public-facing digital platforms to ensure alignment with their personal and professional brand.
  • Travel Management: Coordinate and book all travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries, ensuring a seamless experience.
  • Expenses Management: Track, manage, and reconcile the CEO’s expenses, ensuring accurate and timely reporting.
  • Personal Chores Management: Assist with personal tasks and errands as needed to help the CEO maintain a balanced and organized schedule.
  • General Administrative Support: Draft correspondence, manage office supplies, and provide high-level administrative assistance as needed.

Why Join Invitro Capital?

  • Work on cutting-edge AI and B2B technologies: We are at the forefront of AI and B2B innovation. Our employees have the opportunity to work on the latest and greatest technologies, and to make a real impact on the SME market.
  • Help build and grow successful startups: We are committed to helping our portfolio companies succeed. Our employees play a vital role in building and growing these companies. This is not a 9 to 5 job. This is a startup environment with a give-it-all mentality.
  • Work with some of the best minds in the industry: You will be part of a team of seasoned entrepreneurs and product leaders who are on a mission to make a difference in the SME space. You will have the chance to work with some of the best minds in the industry.
  • Supportive and collaborative work environment: We believe in creating a supportive and collaborative work environment where our employees can thrive.
  • Competitive compensation: We offer a competitive compensation package, with salaries ranging from [$1,300 to $ 1,800 monthly], payable in USD.

Minimum Qualifications:

  • Bachelor’s degree in Business Administration or a related field.
  • 7–10 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.
  • Extensive experience in coordinating travel arrangements.
  • Demonstrated ability to handle multiple tasks, prioritize effectively, and manage competing deadlines.
  • Proven discretion and integrity in managing confidential information.
  • Strong communication and interpersonal skills, capable of professionally engaging with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • High attention to detail with a commitment to accuracy and excellence.
  • Flexibility to adapt to demanding schedules and changes in time zones.

Preferred Qualifications:

  • Familiarity with project management tools and software.
  • Experience in public relations (PR) is a plus.

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home

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