Project Coordinator (Remote)

Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to join our GenAI projects team. The ideal candidate will play a key role in facilitating project management, coordinating tasks, and ensuring the successful execution of GenAI projects. This position requires excellent communication skills, a proactive mindset, and the ability to collaborate effectively with cross-functional teams. The role is customer-facing, requiring frequent interaction with clients to drive project success and ensure requirements are clearly defined and met.

Responsibilities:

Project Planning and Coordination:

• Assist in the development of project plans, timelines, and milestones for GenAI projects.
• Coordinate project activities, ensuring alignment with project goals and objectives.
• Monitor and track project progress, identifying potential risks and proposing mitigating strategies.

Customer Engagement:

• Act as a primary point of contact for customers, ensuring smooth communication and collaboration.
• Work closely with clients to define project requirements, objectives, and deliverables.
• Drive project success by managing expectations and maintaining strong customer relationships.

Scrum and Sprint Approach:

• Apply Scrum principles to enhance project efficiency and agility.
• Collaborate with Scrum Masters and Development teams to facilitate Scrum ceremonies, including Sprint Planning, Daily Stand-ups, Sprint Review, and Sprint Retrospective.
• Support the iterative development process through effective Sprint coordination.

Communication and Collaboration:

• Act as a liaison between project teams, stakeholders, and management.
• Facilitate regular project meetings, providing clear agendas, minutes, and action items.
• Foster effective communication channels to enhance collaboration and information flow.

Task Management:

• Create and maintain detailed project task lists and assignments.
• Ensure timely completion of tasks by team members, tracking and reporting on task status.
• Collaborate with team leads to allocate resources appropriately.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including project plans, status reports, and meeting summaries.
• Prepare regular project status reports for stakeholders and management.

Risk Management:

• Identify potential project risks and work collaboratively to develop risk mitigation strategies.
• Proactively address issues that may impact project timelines and deliverables.

Qualifications:

• Bachelor’s degree.
• 3-5 years of experience in project coordination or similar roles.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in project management tools and software.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:

• Familiarity with AI and machine learning concepts.
• Experience with project management tools like Zoho Projects.
• Knowledge of Scrum and experience in applying Scrum principles to project management.
• Experience with Sprint planning and coordination.