Project Manager Executive Assistant (Remote)

Job Title: Project Manager/Executive Assistant

Location: Remote

Position Type: Full-Time

Job Summary:

We are seeking an experienced and highly organized Senior Project Manager to oversee a diverse range of projects and provide administrative support to our operations. This role is pivotal in maintaining efficiency and ensuring all project-related tasks are executed seamlessly. The ideal candidate will have a meticulous eye for detail, expertise in project management, and proficiency in utilizing AI tools for various tasks.

Key Responsibilities:

– Project Management: Lead and manage multiple projects simultaneously, ensuring they are completed on time and within scope. Create comprehensive project plans that outline tasks, timelines, and resources.

– Administrative Support: Perform light data analysis and research, fill out applications, and manage various documentation associated with projects. Assist with occasional calendar management to organize appointments and meetings.

– Communication: Draft and refine professional emails, training manuals, and other communications to ensure clarity and professionalism. 

– Financial Analysis: Conduct basic financial analyses, including calculating return on investment (ROI) and evaluating project budgets.

– Tool Utilization: Effectively use AI tools, such as ChatGPT, for efficiency and productivity in daily tasks. Demonstrate proficiency in essential software, including Google Calendar, document formatting, and project management platforms.

– Organization: Maintain exceptional organizational skills to keep track of tasks, deadlines, and priorities. Ensure that no details slip through the cracks and that communication flows smoothly across projects.

– Collaboration: Work closely with the COO and other stakeholders to ensure project alignment with organizational goals. Provide regular updates on project status and contribute to strategic discussions.

Qualifications:

– Bachelor’s degree in a relevant field (e.g., Business Administration, Project Management, etc.).

– Minimum of 2 years of experience in project management or related roles.

– Proven ability to manage multiple projects with competing deadlines.

– Strong analytical skills with experience in financial analysis and reporting.

– Exceptional written and verbal communication skills.

– Proficiency in project management tools and AI platforms, particularly ChatGPT.

– High level of detail orientation and a commitment to quality and accuracy.

– Ability to work independently and take initiative with minimal supervision.

Preferred Qualifications:

– Previous experience in a role supporting senior executives or COOs.

– Certification in Project Management (e.g., PMP, PRINCE2) is a plus.