Proposal Assistant (Remote)

Job description / Role

Reporting to the Lead Bid Manager this role is an essential function for our professional services client with regards to pre-qualifying questionnaires, capability statements, technical proposals and all tender submissions for clients based around the globe. It is therefore essential that you have relevant experience in a simal tender and proposal function in a professional services or construction environment.

With a head office based in Dubai and additional locations in the UK and Saudi Arabia, this is an award-winning organisation with a presence in the region for over 25 years. Their office showcases the creative talents of the company and is a modern open plan environment with a highly motivated and experienced senior team leading the organisation to success.

– The Proposal Assistant will be involved in every step of all proposals and tender applications and therefore there is a great deal of administrative tasks on word, excel and PowerPoint.
– Strong capabilities in these areas will be essential for this position.
– Tracking responses for fee requests and subconsultants and ensuing all receipts and client deadlines are met; you will support the Lead Bid Manger with all workflow management.
– Part of the proposal criteria will also involve the formatting of technical and financial information and complete accuracy is required at all times, alongside ensuring consistent branding and compliance with regards to quality control on all documents throughout the process.
– As a proposals team function there will be weekly meetings and action lists which will require updating and issuing to the senior team on a regular basis, in addition to updating all information and progress on the internal CRM.

– Relevant proposal and tender administration are essential for you to be shortlisted for this role.
– Working within a fast-paced team with many competing deadlines and maintaining a calm and proactive approach are also required.
– It is expected that you will have strong MS office capabilities including excel and PowerPoint and exceptional English language communication and written skills to native standard.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.