Senior Administrative Coordinator (Remote)

Department: IT

Employment Type: Temporary Full-Time (12 months)

Work Model: Remote

Language: English is required, French is an asset.

Job Grade: 3

Hiring Manager: Michael Witherspoon

Referral Award: No

The Opportunity

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Information Technology team aspires to be a leader in applying technology to power business strategies. We connect concepts with solutions to create value and efficiencies for our clients, employees, and communities. Our success is driven by our skilled and diverse team who are passionate about excellence, innovation, and agility.

The Administrative Coordinator provides administrative support to all staff in an IT department. The incumbent works independently and has sufficient knowledge of all related key projects and program initiatives within the department. The Administrative Coordinator reconciles budget and invoices as well as determining financial projections for the department.

How You Will Create Impact

• Assist or compose accurate status reports for various projects/programs/IT activities that are shared inside and outside the IT Department i.e. various cost reports, audit and remediation responses, project updates, etc.
• Organize, develop efficient data management systems and maintain various audit artifacts, device inventories, process documentation, etc. Handle department email box and assign tasks to team; work with other IT teams to provide information and direction.
• Work with service partners in reference to requests for service and other related matters.
• Coordinate and prepare monthly operational review updates for senior management and executive, both operations and projects;
• Exercise sound judgment and discretion in the collection and dissemination of information; ensure that highly sensitive, proprietary, and confidential information is released only to those authorized.
• Assist in completion of monthly and annual budget reports.
• IT vendor invoicing including preparation and reconciliation. Work with IT Finance to remedy any concerns.

How You Will Succeed

• You influence change and are committed to continuous improvement, in order to exceed client expectations. 
• You leverage critical thinking skills to identify problems and proactively propose solutions.
• Your strong communication skills allow you to clearly convey messages. 
• You’re an effective team player who shares knowledge to support your peers.

To Join Our Team

• You have 2-3 years of experience in an administrative support role.
• You have completed post-secondary education in Business, Communications, Administration or Finance.
• Having insurance and/or co-operative industry knowledge is an asset.
• Reasonably skilled in technology and software relating to communication, presentation, audiovisual, and virtual meetings.
• Working knowledge and competency in the use of email, Internet, MS Office (Excel, Word, Visio, PowerPoint, Access).
• Ability to work with people with varying levels of technical and business experience.
• Strong numeric skills and reasoning abilities.
• Excellent written and verbal communication skills. Developed interpersonal skills for working in a team environment.

What You Need To Know

• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

What’s in it for you?

• Training and development opportunities to grow your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• A comprehensive total rewards package, including competitive salary, bonus, pension and benefits.