Senior Executive Assistant (Remote)

Senior Executive Assistant | ScaledOn | Brazil

Job Description:

ScaledOn is seeking a highly motivated and experienced executive assistant. This is a fully remote, full-time role that demands a proactive individual capable of managing heavy calendar schedules, arranging meetings, and handling various administrative tasks with minimal supervision. This role will be under the ScaledOn brand, but will be working directly with one of our partners as a dedicated executive assistant to the president of their company. Must be able to work EST hours (typically 8am-4pm).

Key Responsibilities:

• Efficiently manage and maintain the President’s calendar, ensuring all appointments, meetings, and events are scheduled and organized.
• Coordinate and schedule internal and external meetings, including preparing agendas and related documentation.
• Perform heavy project management tasks via Asana, ensuring all projects are on track and deadlines are met.
• Systematize all emails/tasks and create a repeatable process to maintain daily team cadence.
• Keep the President organized and on track with daily updates on the status of key projects.
• Develop and maintain a professional rapport with internal teams and external partners to ensure prompt response via email.
• Create meeting materials to ensure the President is prepared. Materials to include agendas, notes templates, PPT slides, and research materials.
• High attention to detail while managing confidential information with discretion.
• Self-starter who can anticipate needs and provide logical solutions with limited direction.

Qualifications:

• Minimum of 4 years of executive-level administrative experience.
• Proven ability to manage a complex calendar and schedule meetings efficiently.
• Proficiency in Microsoft Teams, Google Suite, and Asana.
• Exceptional organizational and time-management skills.
• Excellent English and speaking skills
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of professionalism and attention to detail.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Comfortable with technology and remote work tools.
• Reliable, quiet location with good high-speed internet for remote work.

Interested in applying? Please complete the application form via this link:

Please note: we will only be considering candidates who complete the application form.

Job Type: Full-time

Pay: R$83.00 – R$111.00 per hour

Expected hours: 40 per week

Education:

• Bachelor’s (Required)

Experience:

• Executive level Administrative: 4 years (Required)
• Google Suite: 3 years (Required)
• Microsoft Teams: 3 years (Required)
• Asana Project Management: 2 years (Required)

Language:

• English- Bilingual proficiency (Required)

Work Location: Remote

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home