Senior Executive Assistant (Remote)

Location: Remote (Eastern or Pacific Time Zone)

Salary: $1,500 – $2,000 USD per month

About The Role

We are seeking a highly organized and experienced Senior Executive Assistant to provide comprehensive support to our executive team across multiple companies. This role requires a proactive and resourceful individual with exceptional communication skills, a strong work ethic, and the ability to thrive in a dynamic and fast-paced environment. The ideal candidate will have a proven track record of success in managing complex schedules, streamlining operations, and anticipating the needs of executives.

Key Responsibilities

• Calendar Management: Expertly manage complex calendars across multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail and efficiency.
• Communication: Serve as a gatekeeper for executives, managing incoming and outgoing communications (email, phone, etc.) with professionalism and discretion.
• CRM Management: Maintain and update CRM systems, ensuring data integrity and accuracy. Import and export data as needed, generating reports and analyzing trends.
• Financial Administration: Assist with invoicing, bookkeeping, and expense reporting, maintaining accurate financial records and ensuring timely payments.
• Client Communication: Communicate effectively with clients, investors, and stakeholders, representing the executive team in a professional and courteous manner.
• Operational Support: Streamline operational processes, anticipate potential roadblocks, and proactively implement solutions to enhance efficiency.
• Project Management: Assist with project coordination, tracking deadlines, and ensuring tasks are completed on time and within budget.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and ground transportation, adhering to travel policies and preferences.
• Meeting Preparation: Prepare agendas, presentations, and meeting materials, ensuring executives are well-prepared for all engagements.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

Qualifications

• Experience: 3+ years of experience as an Executive Assistant supporting senior-level executives.
• Communication: Exceptional written and verbal communication skills, with a strong ability to adapt to different audiences and communication styles.
• Tech Savvy: Proficiency in CRM systems, Google Workspace, Microsoft Office Suite, and other relevant software. Familiarity with Dan Martell’s EA ecosystem tools is a plus.
• Organizational Skills: Highly organized with excellent time management and prioritization skills.
• Problem-Solving: Proven ability to anticipate needs, identify potential issues, and proactively implement solutions.
• Adaptability: Ability to thrive in a fast-paced environment with changing priorities and ambiguity.
• Discretion: Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.