Senior Executive Assistant (Remote)

Senior Executive Assistant – Join Our Growing Team!

Company Overview:

We are a rapidly expanding, forward-thinking company that values efficiency, collaboration, and precision. As part of our continued growth, we are seeking a Senior Executive Assistant to provide top-tier administrative support to our senior leadership team, including the CEO. If you’re a highly organized, detail-oriented professional with strong communication and technology skills, this could be the perfect opportunity for you!

Please Note: Prior experience as an Executive Assistant is essential for this role. If you do not have experience supporting senior executives, we encourage you not to apply.

Key Responsibilities:

• Executive Support: Offer comprehensive administrative assistance to the senior management team, including scheduling, travel arrangements, and preparation for executive meetings.
• Strategic Involvement: Participate in high-level discussions, providing insights and ensuring the smooth implementation of key organizational decisions.
• Operations Management: Manage and streamline daily executive operations, as a central point of contact for internal teams and external partners.
• Calendar & Schedule Management: Organize and manage complex executive calendars, coordinating internal and external meetings with key stakeholders.
• Document Preparation: Prepare, review, and proofread reports, presentations, contracts, and other documents to ensure accuracy and adherence to company standards.
• Communication Oversight: Manage executive communications, including phone calls, emails, and correspondence, ensuring timely and professional responses.
• Report & Data Analysis: Gather and analyze data to generate reports that support informed decision-making at the executive level.
• Sales & Customer Support: Assist the sales and customer service teams with administrative tasks such as drafting proposals and managing client communications.
• Task Prioritization: Assist senior leadership in prioritizing tasks, ensuring that deadlines are met, and providing updates on ongoing projects.
• Technology Management: Leverage tools like Google Suite and Microsoft Office to manage documents, presentations, and communications efficiently.
• Remote Coordination: Ensure smooth communication and operations among remote team members, facilitating collaboration across different locations.
• Confidentiality: Handle sensitive information with utmost discretion and professionalism.

Required Qualifications:

• 5+ years of administrative experience, with at least 3 years in a senior or executive assistant role.
• Proficiency in Google Suite, Microsoft Office, and other office management tools.
• Exceptional organizational skills, with a strong attention to detail and multitasking capabilities.
• Fluent in English, with excellent written and verbal communication abilities.
• Experience managing executive schedules and handling high-priority tasks.
• Proven track record of producing high-quality documents, reports, and presentations.
• Ability to think critically and contribute to strategic decision-making.
• Results-driven with a proactive problem-solving approach.
• Strong interpersonal skills, with a customer-service orientation.
• Ability to work independently in a remote environment and manage time effectively.

Preferred Qualifications:

• Experience in the construction industry or related fields is a plus.