Senior Marketing Project Manager (Remote)

Senior Project Manager, Marketing & Operations – Help Scale a Fast-Growing D2C Pet Supplement Brand

Introduction

Are you the kind of person who loves organising complex workflows, ensuring every detail is accounted for, and driving projects through to completion?

Do you appreciate Marketing as a functional area—enough to enjoy working with it daily—even if your real superpower is in operations and project management?

If so, Vetrinex Labs wants to hear from you!

We’re a fast-growing D2C Pet Supplement brand that gets most of our customers through online ads. Our marketing team is made up of experts in copy, design, and media buying. But we need a Senior Operations & Project Manager to streamline our ad creation framework and help the entire team deliver at a higher level of quality and efficiency as we scale.

Key Responsibilities

Project Management & Coordination

1. Serve as the hub for our cross-functional marketing team—copywriters, landing page builders, graphic designers, video editors, media buyers, and more.
2. Create clear timelines, milestones, and next steps to keep everyone on track and accountable.

Drive Throughput & Quality in Ad Creation

1. Oversee the end-to-end coordination for the creation of new ad campaigns, from concept to launch.
2. Work toward producing 5 ads in parallel per week within 3 months, balancing speed with attention to detail.

Process Documentation & Improvement

1. Identify, document, and continually optimize our internal processes.
2. Ensure new and existing team members have SOPs (Standard Operating Procedures) that are easy to follow.

Data-Driven Approach

1. Be extremely comfortable using Google Sheets (or Excel and other data sources) to track business performance, identify trends, and inform decisions.
2. Create visibility on key metrics so the team can quickly spot issues and opportunities.

Team Growth & Leadership

1. Help our team grow from 10 to ~25 members in the next 12 months by building scalable, process-driven workflows.
2. Foster a culture of accountability and open communication, ensuring every project moves forward smoothly. 

Responsible for weekly leadership L10 meetings

1. Organize the flow of the weekly L10 meetings with Founder, COO and other members of the leadership team.
2. Ensure that data is available and accurate.

Who You Are

High Follow-Through, but also adaptable to changes

• You excel at seeing projects through to completion, love establishing structure, and embrace a measured level of experimentation and can adapt if the situation changes.

7+ Years of Operations/Project Management Experience

• You’ve successfully led cross-functional teams and know how to implement and refine processes.

Enjoy Working in a Marketing Environment

• You might not be a marketer at heart, but you’re comfortable talking about ads, funnels, and creative briefs daily.

Obsessed with Details & Efficiency

• You live for task management, checklists, and iterative improvements.

Data & Tech Savvy

• Google sheet / Excel Power User. 💪
• Comfortable adopting new tools that help the team stay organized and productive. We use the project management software Clickup for internal coordination and communication.

What Success Looks Like

Within 1 Month:

• You’ve mapped out our existing ad creation processes and established a clear workflow for the team.
• You’ve built trust by delivering small but impactful improvements to project coordination.

Within 3 Months:

• You’ve refined and documented processes such that we can reliably produce 5 new ads in parallel each week.
• The team is aligned, no tasks are slipping, and our marketing output is both higher volume and higher quality.
• You’re considered the “go-to” person for making sure everything runs smoothly and efficiently.

Within 6 Months:

• You’ve identified capacity bottlenecks and trends to help us identify our next hires so that we can rapidly, but effectively and efficiently expand our team.
• You’ve made notable strides in optimising our entire marketing pipeline—from concept, to design, to launch.

Within 1 Year:

• You’ve helped scale our team to 20+ members, ensuring each person is onboarded seamlessly and processes remain intact.
• You’ve played a major role in propelling Vetrinex Labs to the next level of growth in the D2C pet supplement space.

Why Join Vetrinex Labs?

• Rapid Growth: We’re a dynamic company with plenty of room for your impact to shine.
• Remote Flexibility: Work from anywhere and collaborate with our globally distributed team.
• Competitive Compensation: We offer a generous salary based on experience and performance.

Ready to Apply?

If building efficient systems, championing process optimisation, and enabling a high-performing marketing team excites you, click apply. We look forward to seeing how you’ll help us scale.