Senior Project Coordinator (Remote)

Senior Project Coordinator | APR Staffing | United States

Job Title: Project Coordinator
Job #: 63663
Location: Salem, OR – hybrid
Duration: 6-month contract

The long-term goal of our IT Strategic Plan is to support development and implementation of replacements for all agency legacy systems. The current phase of the project is working to replace three systems.

The general job tasks are listed below.
Project Management Coordination
1. Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log
2. Collect Issues/Risks from other partners and prepare materials for collaborative review meetings.
3. Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates
4. Assist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments.
5. Perform routine SharePoint repository maintenance and clean-up. Ensure that project records and artifacts are organized and prepared for project completion and close-out.
6. Assist Project Leadership in uploading/maintaining project documentation
7. Assist Project Leadership in project budget planning, monitoring and accounting
8. Assist in coordination and collection of baseline and final Project Success Metrics
9. Create and maintain planning documentation and progress updates
10. Coordinate project activities, workshops and meetings
11. Assist project leadership in updating and maintaining the integrated project schedule and timelines
12. Compile regular status reporting.

Project Team Support
1. Support the Project Team by maintaining core documentation
2. Regularly review upcoming project meetings to ensure appropriate attendees are included and prepared for meetings. Coordinate with planned facilitators to ensure coverage of meeting notes
3. Ensure coverage for scheduling/rescheduling of appointments and project resources
4. Support the project team in coordinating deliverable reviews, feedback collection, compilation and disposition.
5. Assist the Project Team by creating and/or updating planning documentation
6. Capture initial documentation/notes from team and stakeholder requests onto Change Request form.

Project Administrative Support
1. Prepare meeting packets as necessary
2. Capture real-time meeting notes while screensharing to ensure accuracy

3. Assist Project Leadership in compilation of position/recruitment materials
4. Facilitate the onboarding process for new contractors/team members
5. Monitor the Project Mailbox and create/maintain guidelines for shared collaboration and usage.
6. Create and implement administrative project processes, procedures and guidelines

7. Assist Project Leadership by providing support for monitoring/maintaining calendars and advising of commitments.

Required skills:

4 – 6 years of Project Management/Project Coordination experience

Experience working across functions or large groups

Experience with project management tools, including MS Project and SharePoint

Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.

APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have been recent award winners for the Portland Business Journal’s Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.

Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.

Job Type: Contract

Pay: $45.00 – $50.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Salem, OR 97301

Tagged as: remote, remote job, virtual, Virtual Job, virtual position, Work at Home, work from home