Sub Contracts Administrator (Remote)

Job description / Role

The Subcontracts Administrator is responsible for the full range of lifecycle subcontract administration from market research, solicitation, negotiation, subcontract award, subcontract performance and closeout. Adheres to all aspects of company policies and procedures, prime contract, FAR/DFAR and ISO requirements. Travels to various locations as assigned to execute duties. Ensures compliance with Performance Work Statement (PWS) and Amentum ISO 9001 Quality Management System (QMS).

Principal Accountabilities

– Reviews/assists with the development of Scopes of Work (SOWs) to ensure sufficiency and completeness.
– Develops Requests for Proposal (RFPs) that accurately reflect the services/products being procured by the Program.
– Conducts negotiations with suppliers to include, but not limited to price, terms/conditions and schedule.
– Prepares final contractual instruments for management approval and award, including incorporation of all necessary flow down clauses from the prime contract.
– Reviews status, progress and potential areas of difficulty and coordinates corrective actions to be taken in order to assure conformance with contractual obligations.
– Identifies risk and proactively manages assigned requirements.
– Accomplishes subcontract administration duties including but not limited to writing of modifications, maintaining files, verifying timely vendor execution, verifying receipt of services/supplies, verifying payment and accomplishing closeout procedures.
– Manages subcontracts for adherence to schedule and cost in accordance with Subcontract/Procurement procedures and applicable regulations such as FAR/DFAR.
– Identifies problems and proposes real-time solutions on a proactive basis to Program Managers. Retains total ownership of the problem(s) through complete resolution. Assists in the mitigation of cost, schedule and technical impacts to the program.
– Provides sound business judgment, guidance and assistance to the Procurement organization on procurement-related issues and problems.
– Develops and reviews various contractual documents for final approval.
– Participates in program reviews, meetings and training.
– Adheres to CPSR compliance requirements and maintains audit-ready subcontractor files.
– Ensures subcontract compliance and ethical business practices consistent with government regulations and company policies.
– Performs multi-functional tasks with minimal supervision.
– Establishes and maintains excellent customer relations, both internally and externally.
– Obtains pricing information and conducts market surveys for proposal development and management initiatives.
– Performs other duties as assigned.
– Works in normal office environment.

– Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.
– Must be familiar with and able to comprehend and conform to all U.S. Government procurement procedures (i.e., FAR/DFAR regulations.
– Excellent decision-making skills required.
– Strong verbal and written communication skills required.
– Must possess a valid local driver’s license.
– High School diploma or equivalent required.
– Minimum of five (5) years of DoD contract/subcontract experience, to include comprehensive experience in FAR/DFARS, mandatory flow down causes, contract law, contract formation and administration, pricing, negotiation and project management required.
– Light to moderate lifting as required carried out in an office environment.
– Must be able to travel domestically and internationally.

Preferred Qualifications
– Demonstrated experience with an automated purchasing system preferred.
– Degree in Business Studies preferred.
– Prefer two (2) years of purchasing experience, preferably with a technical background.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters .

About the Company

Amentum is a premier global technical and engineering services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics.